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MegAligna

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ABA scheduling software that checks the authorization first

ABA scheduler software books sessions against payer authorizations rather than against an empty calendar. MegAligna checks the delivering staff member's credential against the CPT code, their availability, the client's remaining authorized units and the place of service, and shows the warning in the booking slot, not in next month's report.

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Scheduling questions

What gets checked when a session is booked?
Four things: whether the staff member's credential permits the CPT code being scheduled, whether they are available, whether the client has authorized units remaining for that code in that period, and the place of service for the session.
Does it block a booking or just warn?
Configurable per practice. Some agencies want a hard block past the authorized balance; others deliberately schedule beyond it while a re-authorization is pending and want a warning they can override with a reason.
Why track cancellation reasons?
Because payers read utilization. Distinguishing a client cancellation from a staff cancellation from a holiday is what lets you defend your hours at re-authorization, and it drives the backfill decision on the day.
Does it handle recurring sessions?
Yes, recurring series are materialized ahead of time and expand in the location's own time zone, which matters for agencies working across state lines.

Why authorization checks happen at the booking slot

Telling a scheduler after the fact that a session was unauthorized does not undo the drive, the staff hours or the payroll. The remaining-units state is therefore rendered in the booking slot itself, before the click that commits the session.

The balance drives three named states with published thresholds rather than an unlabelled meter: comfortable below 80 percent of the authorized pool, burning faster than the period allows from 80 percent, and exhausted at 100 percent.

Whether a failed check blocks the booking or warns with an override is set per check by your practice. Every override is recorded in the audit trail with who made it, when and why.

What this ABA scheduling software does

  • Included

    Credential against code

    Technician-delivered and supervisor-delivered codes are checked against the staff member's current credential, using the credential registry with expiry dates rather than a static role.

  • Included

    Remaining authorized units

    Units authorized, less units delivered, less units already reserved by future scheduled sessions, per client, per code, per authorization period.

  • Included

    Place of service per session

    Office, home, school or telehealth recorded on the session itself, with per-payer defaults, because acceptance varies by payer and by state program.

  • Included

    Cancellation reason codes

    A short, ordered list captured in two interactions at the front desk, feeding a per-client and per-staff utilization report.

  • Included

    Recurring series

    Recurring appointments materialized ahead, expanded in the location time zone so daylight-saving changes do not shift sessions.

  • Roadmap

    Staff rostering and shift bidding

    On the roadmap. Sessions are currently booked against each staff member's availability windows and time off; full rota building, coverage assignment and shift bidding are not yet available.

Telehealth sessions

Sessions can be marked as telehealth, which sets the place of service and the modifier on the resulting charge. No video is embedded in the product, so the practice brings a video platform it already holds an agreement with.

Which codes a payer accepts by telehealth varies by payer and by state, and those rules continue to change. Telehealth eligibility is therefore held as configuration in each payer record rather than published as a table here, since a table dated today would produce denials for practices reading it in six months.

What a scheduled session turns into afterwards is covered in ABA billing, and the pool it draws down against is the subject of the authorization tracker.

Book sessions against a test authorization

14 days, no card required. Use made-up patients while you evaluate — real patient information waits until a business associate agreement is in place.

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