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Pediatric scheduling software built for families

Pediatric scheduling software has to schedule families rather than individuals: siblings booked together, one caregiver's availability governing several charts, and therapy series that recur for months. MegAligna models the recurring series and the caregiver relationship; patient-facing self-scheduling is planned rather than shipped, and this page says which is which.

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Pediatric scheduling is family scheduling

Adult scheduling models one person with one calendar. Pediatrics does not, and almost every friction in a pediatric front office comes from that mismatch.

Two siblings need consecutive slots with the same clinician, because one caregiver drove them both. The caregiver’s availability, not the child’s, is what constrains the booking. Therapy runs as a series across months rather than as a visit, so a change to Tuesdays at four is a change to twenty appointments. And a working family’s real availability is a narrow band after school that every other family also wants.

A calendar that treats each child as an unrelated patient makes the front desk hold all of this in their head and re-derive it on every call.

What the system models

Recurring appointment series are first-class rather than twenty copies of one appointment: a series has its own definition, generates its occurrences correctly across daylight-saving boundaries, and can be changed as a series.

Caregiver relationships live on the chart, so the person who has to be present and the person who receives the reminder are known to the system rather than to the receptionist who took the booking.

About self-scheduling, plainly

Patient-facing self-scheduling — a family booking their own appointment from a public page or the portal — is not shipped. The portal today carries intake forms with e-signature, document access and family messaging; booking is not among them.

If online self-booking is the reason you are replacing your current system, that is a real requirement and this is not yet the product for it. Jane is the obvious place to look for booking-led practices, and the comparison page says so.

What exists today is a staff-side scheduler that a front desk runs, plus a portal that removes the paperwork half of a pediatric intake. That combination is worth something different from self-booking, and pretending otherwise would waste your evaluation.

The wider vertical is covered in pediatric practice software, and the scheduling engine underneath this is the same one described in scheduling.

Common questions

Can families book their own appointments?
Not today. Self-scheduling is not shipped, and the portal covers forms, documents and messaging rather than booking. A practice whose main goal is patient self-booking should evaluate a booking-led system instead.
Does it send appointment reminders?
Reminder consent is captured with the correct disclosure and carried on the chart, and the chart shows when reminders are blocked. Sending is planned rather than shipped — the honest position is that the consent plumbing is real and the sender is not yet.
How are recurring therapy series handled?
As a series rather than as copies. The definition generates its occurrences, including across daylight-saving changes, so a standing Tuesday slot stays at the right local time and a change to the series does not mean editing twenty appointments by hand.
Can we schedule siblings back to back?
Consecutive slots can be booked for two charts, and the caregiver relationship is on record so the front desk can see the link. Booking both as a single linked action is not a shipped control — see the note above rather than assuming it.

Try it end to end with test data

14 days, no card required. Use made-up patients while you evaluate — real patient information waits until a business associate agreement is in place.

Start a 14-day free trial See pediatric practice management