Apollo PT pricing: working out the three-year cost

Why there is no number on this page

Apollo PT Practice Management does not publish a rate card, and we do not repeat the figures that circulate for it: each one is a single clinic’s recollection of its own quote, and printing one would present a guess as research. What we can do is show how to read the quote you get, so that it can be compared with anything else on your shortlist.

The monthly figure is the wrong number to compare

A quote arrives as a monthly price, and that is the least informative number on it. Three things usually sit outside it.

Volume-linked charges. Some platforms in this market price partly on visits or claims rather than purely on seats. If your visit count grows faster than your headcount, a volume component compounds year on year — ask whether one exists and exactly how it is metered.

Implementation. Setup, data migration and rebuilding exercise and protocol libraries are often billed once and separately. Ask for implementation as its own line item, with a cap on overruns.

Renewal. A first-year rate is frequently a discount against the later years of the contract. Ask what year two and year three cost, and get it in writing rather than as a verbal “it goes up a little”.

Turning a quote into a three-year total

Fill the same grid for every vendor you are considering. The totals are comparable even when the pricing units are not — which is the whole problem a monthly headline hides.

Five questions before you sign

1. What does the three-year total come to at our headcount and visit volume?
2. Is any part of the price metered on visits or claims?
3. What exactly does implementation cover, and what happens if it overruns?
4. What happens to the price if we shrink? Growth is always priced; contraction rarely is.
5. Is exporting our own data on the day we leave a chargeable service?

The same grid, with a published price in it

Six therapists at $20 a seat is $120 a month, or $4,320 over three years at today’s published price — with no volume component, no implementation line, and patients never counted. Lose a therapist and the bill falls by $20 on the next invoice rather than at renewal.

What Apollo’s grid comes to for the same clinic, only Apollo can tell you. Quoting is a normal way to sell software; it just means filling the grid takes a sales conversation instead of ten seconds and your own headcount.

Where MegAligna fits, and where it does not

For a PT clinic comparing three-year totals, the argument for looking here is that the grid fills itself: published pricing, per active clinical seat, with no visit metering. The 8-minute rule calculator is free on its own, no account needed.

The argument against is claims. We do not transmit them to payers; your biller receives charges and claim-form data as an export, described in the CMS-1500 field guide. If your clinic submits electronically itself, stop here.