MWTherapy has no rate card, so prepare for the call instead
MWTherapy sells by quote: no public price list and no self-serve checkout. What that leaves is figures people have posted online, which are real but narrow — each is one clinic’s quote, at one size, with its own module choices and its own negotiating position.
The more useful work happens before the call. A quote is only as comparable as the numbers you gave to get it, and most clinics give different numbers to different vendors without noticing: a round headcount to one, the exact figure to another, a second location mentioned to one and forgotten with the next.
A worksheet for the call
| Bring this | Why it moves the quote |
|---|---|
| Clinicians who log in in a typical week | Usually the main pricing unit. Your total staff list is larger, and the larger number is rarely in your favour. |
| Locations, and how you count them | Multi-site practices are often priced per location on top of seats. Two treatment rooms in one building may or may not count as two sites. |
| The modules you would open in a normal week | Broad platforms quote by module. Decide before the demo, or the quote describes the demo rather than your clinic. |
| Your exercise and protocol library | Migration is often a separate line, and rebuilding a PT library by hand is the cost nobody quotes up front. |
| The contract term you would accept | Longer terms lower the headline and raise the cost of leaving. |
Send the same worksheet to every vendor on your shortlist. Identical inputs are what turn a stack of quotes into a comparison.
On the name
MWTherapy is written both as one word and as “MW Therapy”. Search both spellings before drawing conclusions from reviews — each tends to surface a different set, and an evaluation that reads only one misses half of what customers have said.
Five questions before you sign
- What is the year-one and year-three total for our clinicians, locations and modules?
- If we open a second location next year, what does the price do?
- Which charges are one-time and which recur every year?
- Is the increase at renewal capped, and at what?
- What does leaving cost — the data export, and any professional services attached to it?
The second question is the one specific to growing clinics, and it is the one a first quote almost never prices.
A published price to hold it against
A quote is hard to judge on its own. The practical move is to set it beside a price you can read without a call.
What this costs
One plan, per seat
$20 per clinical seat / month
$99 monthly minimum · no practice base fee · monthly, cancel any time
- Every feature included: no tiers, no add-on modules
- Admin, front-desk and biller seats free
- Clients and learners never charged for
- Add and remove seats yourself, prorated monthly
No card required to start.
| Seat | Per month |
|---|---|
| Supervisor / BCBA | $20 |
| Clinician | $20 |
| Technician / RBT | $20 |
| Admin | Free |
| Front desk | Free |
| Biller | Free |
| Clients / learners | Always free |
Per-learner vendors bill you more for every client you take on before that client generates revenue. Seats follow your team, not your caseload.
At a six-therapist clinic that is six clinical seats and no charge for patients, so $120 a month. Open a second location and it stays $120, because locations are not a billing unit here. Add a front-desk hire and an outsourced biller and it still does not move, because those seats are free.
What MWTherapy would charge the same clinic is a question only MWTherapy can answer, on a call. That is a normal way to sell software rather than a criticism — it simply belongs in the cost of evaluating.
Where MegAligna fits, and where it does not
For a multi-site PT practice, the difference is the location line: there is not one. Prices are published, and the 8-minute rule calculator PT clinics use day to day is free without an account.
The gap matters more in physical therapy than almost anywhere: we do not transmit claims to payers. Charges and claim-form data go to your biller as an export — what the export carries is set out box by box. A clinic that files its own claims electronically should rule us out now.
Common questions
How much does MWTherapy cost?
Is it written MWTherapy or MW Therapy?
Does a second location change what PT software costs?
Price your clinic here without a call
14 days, no card required. Use made-up patients while you evaluate — real patient information waits until a business associate agreement is in place.